Read this guide to begin brainstorming your next virtual education event!

Virtual Education Event Planning Timeline

◦ [Second Chance Fundraising](<http://www.secondchancefundraising.org/contact>)
◦ [Smith Bios Group, LLC](<http://www.smithbiosgroup.com/elementor-170/>)
◦ [YNOTT? Foundation](<https://ynott.org/contact/>)
◦ [Multicultural Miracle Donor Foundation](<https://mmdfoundation.org/>)

• Select a virtual event platform, like Zoom. • Create a format for the event, and consider the event's theme. Try to keep the event below an hour to hold the audience’s attention. (Sample agenda: 5 minutes of introductions, 30 minutes for speakers, 10 minutes of Q&A.) • Pick a speaker and host. Remember to coordinate with your speaker & keep them updated. • Choose a time and date. ****Keep in mind holidays & other big events, like exams & sports games. | | A few weeks before the event | • Create a survey to give attendees information about the event and to sign up. • Begin promoting your event! • Share the event registration link directly over email and text to avoid hackers. | | A week before the event | • Conduct a dry run. Check microphones, cameras, and slides to reduce day-of issues. • Create a backup plan. What will you do if the speaker doesn’t show up? What if one of the speakers has technology issues? | | Day of the event | • Sign in 15-20 minutes before the event in case people join early. • Have two people running the show: one person running technology and the other person making intro/ensuring the event stays on track. • Record the event to share with others after the event occurs. • Take screenshots throughout the event to share on social media. | | After the event | • Share the recording of the event. • Use the event’s attendance information and reach out to students who may be interested in getting further involved with SODA. |

Promoting your Virtual Education Event

• Create flyers, sample posts, and graphics that state the purpose, date, and time of the event to post on your social media platforms.
  • Tag SODA, Donate Life America, your local Organ Procurement Organization (OPO), and any guest speakers in posts made for the event!
• Share your flyer with teachers, advisors, and other organizations that may be interested in sharing the message. Ask them to add a slide in their lectures or to send an email to the class/organization with the event information.
• Ask friends and family to join and have them relay the message to others.

More of a visual person?

Check out these photo examples of Virtual Education Events!